How to create a .PST archive file in Microsoft Outlook and import it later?

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 How to create a .PST archive file in Microsoft Outlook and Import it later?

Follow these steps:

Creating a .PST Archive File:

  1. Open Outlook:

  2. Launch Microsoft Outlook on your computer.

  3. Go to File Menu:

  4. Click on the "File" tab in the Outlook ribbon menu.

  5. Select Account Settings:

  6. In the File menu, click on "Account Settings" and then choose "Account Settings" again from the dropdown menu.



  1. Data Files Tab:

  2. In the Account Settings window, go to the "Data Files" tab.

  3. Add New .PST File:

    1. Click on the "Add..." button to create a new Outlook Data File (.PST).

    2. Choose "Outlook Data File (.pst)" and click "OK."



  1. Set Name and Location:

    1. Enter a name for the new .PST file in the "File name" field.

    2. Specify the location where you want to save the .PST file on your computer.

    3. Click "OK" to create the .PST file.

  2. Set “Outlook Data File password” (Optional):

    1. Click "OK".

Opening a .PST Archive File:

  1. Open Outlook:

  2. Launch Microsoft Outlook on your computer.

  3. Go to File Menu:

  4. Click on the "File" tab in the Outlook ribbon menu.

  5. Open Outlook Data File:

    1. In the File menu, select "Open & Export" > "Open Outlook Data File."

    2. Browse to the location where the .PST archive file is saved, select the file, and click "OK."

  6. Access Archived Items:

    1. Once the .PST archive file is opened, you will see it listed in the Outlook navigation pane.

    2. Expand the .PST file to access archived folders and items.

    3. You can view, search, and manage archived items just like regular Outlook data.

By following these steps, you can create a .PST archive file in Microsoft Outlook to store and organize older emails, contacts, calendar items, and other data. Later, you can open the .PST archive file within Outlook to access the archived items as needed.

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